Workplace democracy

Workplace democracy is the application of democracy in all its forms (including voting systems, debates, democratic structuring, due process, adversarial process, systems of appeal, and so on) to the workplace.

It usually involves or requires more use of lateral methods like arbitration when workplace disputes arise, but these are often carried out far more efficiently than the high-overhead methods common in undemocratic workplaces.

History
Workplace democracy has a long history and arguably is much more basic and common to human work organization than is hierarchy.

Associated with ideologies
These methods are often seen as associated with trade unions or syndicalism (or more lately eco-syndicalism), or in extreme forms anarcho-syndicalism.

Most unions have democratic structures at least for selecting the leader, and sometimes these are seen as providing the only democratic aspects of work. However, unions are not everywhere, and not every workplace that lacks a union lacks democracy, and not every workplace that has a union necessarily has a democratic way to resolve disputes.

However, some unions have historically been more committed to it than others. The Industrial Workers of the World pioneered the archetypal workplace democracy model, the Wobbly Shop, in which recallable delegates were elected by workers, and other norms of grassroots democracy were applied. This is still used in some organizations, notably Semco and in the software industry.

Studied by management science
Industrial and organizational psychology and even more formal management science has studied the methods of workplace democracy. They are just that, methods, and do not imply any particular political movement,agenda, theory, or ideology: There are many management science papers on the application of democratic structuring, in particular, to the workplace, and the benefits of it. Such benefits are usually compared to simple command hierarchy arrangements in which "the boss" can hire anyone and fire anyone, and takes absolute and total responsibility for all that occurs "under" them.

Early theory
20th century pioneers of workplace democracy include the early Belgian advocates of syndicalism who argued that workers had more knowledge but less control of the workplace than they had of major political decisions (where they at least had a vote and the right to be heard even if they knew nothing about the situation). Of these theorists the most influential, de Paepe, is often considered as a peer or competitor to Karl Marx's concept of the workplace as merely a cauldron and test for the proletariat.

Relation to political theory
However, workplace democracy theory closely follows political, especially where businesses are large or politics is small:

Spanish anarchists, Mohandas Gandhi, farm and retail co-operative movements, all made contributions to the theory and practice of workplace democracy and often carried that into the political arena as a "more participatory democracy". The Green Parties worldwide adopted this as one of their Four Pillars and also often mimic workplace democracy norms such as gender equity, co-leadership, deliberative democracy applied to any major decision, and leaders who don't do policy.

Politically, Salvador Allende inspired a large number of such experiments in Chile before his assassination by forces of General Pinochet on September 11, 1973. The book Brain of the Firm by Stafford Beer details experiments in workplace feedback that exploited systems theory extensively.

Limits of management
Many organizations began by the 1960s to realize that tight control by too few people was creating groupthink, turnover in staff and a loss of morale among qualified people helpless to appeal what they saw as stupid decisions. ''The comic strip Dilbert has become popular satirizing this type of oblivious management, the icon for which is the Pointy Haired Boss, a nameless and clueless social climber. The Dilbert Principle is now generally accepted

Much management philosophy has focused on trying to limit manager power, differentiate leadership versus management, and so on. Henry Mintzberg, Peter Drucker and Donella Meadows were three very notable theorists addressing these concerns in the 1980s. Mintzberg and Drucker studied how executives spent their time, Meadows how change and leverage to resist it existed at all levels in all kinds of organizations.

Adhocracy, functional leadership models, and reengineering were all attempts to detect and remove administrative incompetence. Business process and quality management methods in general remove managerial flexibility that is often perceived as masking managerial mistakes, but also preventing transparency and facilitating fraud, as in the case of Enron. Had managers been more accountable to employees, it is argued, owners and employees would not have been defrauded.

Influenced matrix management
Managerial grid models and matrix management, compromises between true workplace democracy and conventional top-down hierarchy, became common in the 1990s. These models cross responsibilities so that no one manager had total control of any one employee, or so that technical and marketing management were not subordinated to each other but had to argue out their concerns more mutually. A consequence of this was the rise of learning organization theory, in which the ontology of definitions in common among all factions or professions becomes the main management problem.

London Business School chief Nigel Nicholson in his 1999 Harvard Business Review paper How Hardwired is Human Behavior? suggested that human nature was just as likely to cause problems in the workplace as in larger social and political settings, and that similar methods were required to deal with stressful situations and difficult problems. He held up the workplace democracy model advanced by Ricardo Semler as the "only" one that actually took cognizance of human foibles.

Semler and Semco
Semler, in his own book Maverick, explained how he took his family firm in Brazil, a light manufacturing concern called Semco, and transformed it into a strictly democratic firm where managers were interviewed and then elected by workers, where all decisions were subject to democratic review, debate and vote, and where every worker was expected to justify themselves to their peers. This radical approach to total quality management got him and the company a great deal of attention. Semler argued that handing the company over to the workers was the only way to free time for himself to go build up the customer, government and other relationships required to make the company grow. By literally giving up the fight to hold any control of internals, Semler was able to focus on marketing, positioning, and offer his advice (as a paid, elected, spokesman, though his position as major shareholder was not so negotiable) as if he were, effectively, an outside management consultant. Decentralisation of management functions, he claimed, gave him a combination of insider information and outsider credibility, plus the legitimacy of truly speaking for his workers in the same sense as an elected political leader.

The book ends with twenty pages of cartoons that constitute Semco's only employee manual. They explain such things as the company's attitudes to women and their advancement, managers and their role, sales and operations, technology, and read somewhat like the rationale of a nonprofit or political party.

Nicholson's analysis was more academic and conventional and focused on many other detailed problems of human behaviour and dispute resolution, which he claimed Semler had resolved.

versus Taylorism
A more political approach to workplace reforms was advocated in ''Closing The Iron Cage: The Scientific Management of Work and Leisure'' by Canadian sociologist Ed Andrew based on Max Weber's notion "that the spirit of capitalism envelopes our activities like an iron cage, that the ubiquitous structure of technical rationality appears as an iron cage to those who live in it."

Andrew critiques Charles Taylor and so-called Taylorism that has grown up - beyond limits that Taylor himself would not have advocated - to become a "scientific management of leisure."

Andrew asks provocative questions such as:
 * Are work and leisure mutually exclusive spheres?
 * Can individuals condemned to alienating "scientifically managed" work environments ever really function as free players in their "free" time?

Andrew argues that both the political left and the right accept the thesis of "leisure-as-compensation" and that most issues between unions and "management" are too narrowly framed. Andrew in particular believes that scientifically managed leisure is "the closing of an iron cage of technological rationality" on all human life. In other words, a technological escalation not just in the workplace but also imposed by the need to use communications, transport, and other technologies to get to work, learn, do the work itself, and justify the work afterwards. Such technologies as PowerPoint, for instance, take time to learn and to use, and that time is taken away from either real work, or leisure.

The growth of scientific management in the industrial work force, and the consequences of that growth for how workers spend their leisure time, according to Andrew, combine to create a false idea of workplace efficiency. His critique is similar to that used to justify throughput accounting: overfocus on human labour is counter-productive since more and more minute divisions of labour deny workers' intelligence and creativity at work, destroys their ability to enjoy their time away from work, and puts them always at risk of losing opportunities simply for experimenting, thinking or dreaming on the job. An undemocratic workplace cannot be substituted by "more, and more enjoyable, leisure" if "boring and denigrating work" that alienates the individual - a key concern of Marx's sociology - remains the daily norm.

He counters pseudo-"conservative claims by efficiency experts that productivity is greatest when individual initiative is minimized" which is exactly the opposite of the ideal preached for entrepreneurship.

He presents his own model, worker self-management, which he claims "would give all workers the same ability to create their jobs and to mingle leisure and work", as a radical alternative to both scientific management and technocratic socialism. His economic and organizational framework he intends to provide a unity of meaningful work and leisure.

His model parallels that of Amartya Sen who argued in his 1999 Development as Freedom that the goal of all sustainable development must be the freeing of human time. But while Sen addresses the interface between the workplace and leisure-place, Andrew addresses freedom within the workplace.

Many of Andrew's ideas were echoed by companies during the dotcom boom during which many experiments in combining work and leisure were launched, but mostly applied only to higher level creative workers such as software developers, not to people doing more routine work.

Advantages and disadvantages
Workplace democracy is too complex to offer more than a general overview of its advantages and its disadvantages. Two obvious differences are that lockouts can't happen without the support of the majority of the workers, and strikes will not be motivated by lack of control over who manages.

Centralization and change management take place only by request: work teams and units must retain at least the power to resist changes and centralization of work functions they have performed. Presumably, though, any private sector work team recognizes legitimate arguments to centralize or change.

Individual career development
Employee development, job enrichment, job rotation can be arranged ad hoc by the work team itself to suit its own schedule. Job sharing is also possible and desirable if a worker wants time off and another is in a position to do overtime, without the concern that this will set a precedent for management abuses or job losses.

Succession planning is everyone's problem: senior management will be replaced by whoever is elected to replace them. Mentoring specific people to do those jobs may be more risky, as management development is uncertain: a highly effective manager who is disliked can simply fail to achieve the position that they have been groomed for. This is also true in representative democracy, where "groomed" leaders can fail to win an election or lose their party's support. But in organizations there is less talent ultimately to choose from, and losing people is more serious, especially if leadership development is more certain elsewhere.

Organizational structure and management
Office politics in such an environment can be extreme: people might devote a lot of time to keeping their colleagues satisfied and supporting them socially and politically, and there is less surety of success. Performance appraisals in particular is extremely sensitive, as it's conducted by peers. Meetings and meeting systems must generally be extremely efficient, and require strong models of chairmanship and sophisticated models of how to handle consent and dissent. Open-space meetings and wiki methods to define their agendas have been used by some organizations, notably political party and management consultant organizations. One example is the Living Agenda pioneered by Canadian political parties.

Organizational commitment cannot be promised without extreme consultation. This may be an edge, in some industries, but it certainly takes longer. Organizational development, metrics for same, changes in the structure also take longer to negotiate. Organizational culture should however be generally more accepting of organizational learning and peer review of performance.

Performance improvement, self-assessment and coping with one's own resistance to change is easier if the rate of change or depth of assessment is negotiated with one's peers who must deal with the same changes and challenges. However, this is not to say those skills always apply in management: Peter principle applies if anything faster: people who are perceived as effective are elected to run things, which they promptly fail at. However, there is much more acceptance of returning to the shop floor as a worker if someone fails at management, which is much more difficult in organizations where there is a culture gap between managers and workers. Process improvement is often thought to be facilitated by such swaps, e.g. the CBC television show Venture runs a regular series called Back to the Floor, a corporate reality show where Chief Executive Officers and a low level employee change jobs for a week. Process management is usually reported as benefitting from the direct attention of the CEO, and professional development of the lower level employee is also facilitated, as they discover whether they feel fit to take leadership or not.

Servant leadership is inevitable: leaders who do not serve, are simply voted out of the job.

Teams, talent and careers
Talent identification and management take place at the same time, on the shop floor where it is easy to assess competence. Team building and management rely on the same interpersonal relationships as did hiring. Termination of employment is also by the same people. This is a simple, perhaps even tribal, model of how human teams must work. Work stoppages are common but very short in such an environment, due mostly to interpersonal problems that are soon worked out, because the team has the power to resolve the issue itself.

Unfair dismissal claims are impeded because any firing is due to losing the support of one's fellow team members and the faith of the social network of one's peers on the shop floor. in any jurisdiction, this is a legitimate criteria for dismissal, that one is not able to retain the faith of one's colleagues.

"The co's" (Co-determination, co-operation, coaching, collaboration and collective bargaining) may be easier in environments where consensus or consensus-seeking decision-making is already practiced for the most important decisions: who leads. Consensus democracy methods already exist to make very large scale decisions in social organizations.

Not always applicable
Organizations that are thought not to be able to apply workplace democracy as easily are those that already have management that is elected by one person, one vote methods, especially:
 * a political party or a bureaucracy carrying out detailed orders of a political level, who must typically be quite loyal to it
 * a co-operative where all workers are also owners
 * Union shops in general, but especially:
 * Closed shops in industries where specific unions are very entrenched, where such democracy would compete with trade unions already established, even if those unions are not very democratic - the argument being that only a more democratic union should be replacing a less democratic one, not some non-unionized approach
 * See union democracy for an article regarding the actual practice of democracy in trade unions
 * emergency response functions such as medicine where there is extreme need to retain responsibility for all decisions, and where rights to do certain things depends on credentials and interpersonal trust that can't be challenged very easily.

One counter-argument however is that these organizations also require more internal harmony to work, and that harmony is better assessed at regular intervals by elections and reviews, than only under stresses: A dictator is far more likely to lose control of an organization during a crisis than anyone elected.